Creating large-print and plain-language versions of the bulletin
An assistant takes the weekly bulletin and produces a large-print version and a simplified, plain-language version. The office volunteer checks both for accuracy and prints them for members who prefer them.
What it is
The helper takes the weekly bulletin and makes two new versions. One is in large print, and one uses simpler words.
Who it is for
Churches with older members, members with low vision, or new readers can use it.
What you get
You get both versions, ready for a volunteer to check and print.
A real-life example
Some members of a church cannot read small print, and others find long words hard. Each week a helper takes the bulletin and makes two more versions. One is in large print, and one uses shorter words. A volunteer checks both and prints them. Everyone can follow along.
This is a made-up scenario. It does not describe a real organization.
How it works
- You: Share the finished bulletin.
- You: Say what text size you want for large print.
- The AI: Makes a large-print version.
- The AI: Rewrites the text with shorter words and sentences.
- You: Ask a volunteer to check both versions.
- You: Print copies and keep a few at the welcome desk.
Time saved
Typical estimate
By hand: about 1 hour.
With AI: about 15 minutes, plus a volunteer's check.
These are rough guesses, not measured results. Your own times will vary.
Sample output
Example Plain-language bulletin line
Original: Please be advised that the fellowship hall will be unavailable for reservations during the renovation period. Plain version: The fellowship hall is closed while we fix it up. You cannot book it until the work is done.
Made-up names and numbers, shown only to give you an idea. Always read AI output before you use it.
What it involves
- Tools / helper type
- AI writing assistant + document editor
- Rough effort
- Low (Low = an afternoon or less; Medium = a few days with some setup; High = a project)
Who should look it over
Compare names, dates and scripture references with the original. Ask members who use the large-print version whether it works for them.
Related use cases
Drafting plain-language versions of program handouts
The helper rewrites a flyer or form in friendlier, simpler words.
The result: You get a clearer version to test with a few real readers.
Read more about Drafting plain-language versions of program handoutsTurning the Sunday sermon recording into a short study guide
You give the helper a transcript of Sunday's sermon.
The result: You get a handout that is ready for the pastor to review and share with groups.
Read more about Turning the Sunday sermon recording into a short study guideDrafting the weekly newsletter from the church calendar
The helper reads your church calendar and staff notes.
The result: You get a draft that is mostly done, so you only need to polish and send.
Read more about Drafting the weekly newsletter from the church calendarExamples are for general information. Tools and features change, so check with the vendor, and keep a person in the loop for anything involving money, private information or people in your care.